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Vaccination Policy


The committee is aware that other golf clubs in our local area are implementing a "no jab, no play" policy and are concerned that if we don't implement a similar policy, there is a potential for players turned away from other clubs to seek out Cheltenham as an alternative, with an increased risk to our members, green fee players and staff.

The Committee is always obliged to act in the best interests of its members and guests and has carefully considered a COVID safe plan to protect our members and staff for our return to golf.

In doing so, we have reviewed the DHSS advice for the re-opening and future vaccination targets regarding Golf Clubs as well as information from Golf Australia.

We feel that the best way to protect our members and staff is to work towards implementation of a policy which best mitigates the risks of COVID to all those who attend the club and which also allows the club to continue as a strong business in the safest possible manner. We seek a policy which protects all our members and green fee players equally and meets our community obligations to minimise the risk of COVID-19 infection.

Accordingly, the Committee has approved implementation of the following Policy:

  • All members, staff, guests and Green Fee players over the age of 16 will be required to have had a minimum of one COVID vaccination to access the facilities of the club effective from Monday 11th October, 2021.
  • All members, staff, guests and Green Fee players over the age of 16 must be fully vaccinated by December 1, 2021.
  • Medical exemptions will be considered on an individual basis for those with a legitimate medical reason not to be vaccinated as supported by a medical certificate.
  • The Policy will apply to members, guests and Green Fee players who are 16 years of age and under once they have had sufficient time to access vaccinations as determined by the Committee.

As with all club policies, this policy will be subject to review as the Committee sees fit.

I ask all members of our club to understand and support the need for this policy. The Committee acknowledges that this decision will exclude some members who have not been vaccinated from attending the club, however we have a greater obligation to all members and staff to mitigate the serious risks of COVID. We also believe the implementation dates of this Policy allow reasonable time for members to comply.

Implementation from Monday, October 11 gives Members sufficient time to get vaccinated or submit their vaccination/medical exempt status to the office. To be clear: only vaccinated players whether member, guest or green fee player will be allowed to play if they have had at least one vaccination by close of business Sunday, October 10.




Administering the vaccination status of golfers

The club encourages all members to receive the Covid19 vaccination which best suits them (and to seek medical advice as needed). Given the club Committee's decision to implement the above policy, we now need to record a member's vaccination status on the club's system. Our software provider for golf bookings and competition management (MiClub) has provided us with a method of doing this and therefore we ask that all members send the club proof of their vaccination status as soon as possible.

In terms of your Covid Vaccination proof of status (i.e. one jab or both) the best way to obtain proof is to download a digital Covid19 Certificate. For those that have had at least one jab but do not have a digital certificate, please click on the link below to read more about how to obtain your digital certificate.

Click here for information on how to download your digital covid19 certificate

 Once you have obtained your digital certificate, please email a copy of it to info@cheltenhamgolf.com.au

For those Members who have received either one or both Covid vaccinations, you will need to have provided proof to the club by Monday 11th October to be able to attend the facilities after that date so we encourage you to do so asap.

Apart from the above, other ways to provide proof of vaccination (or Medical exemption) to the club are:

  • Email a copy of a printed vaccination confirmation certificate to info@cheltenhamgolf.com.au (any certificate that is not a digital certificate must be signed by a medical professional)
  • Email a copy of a Medical Certificate explaining reason/s for a medical exemption for not being able to receive a Covid vaccination to info@cheltenhamgolf.com.au (any certificate must be signed by a medical professional)
  • Show a copy of your digital certificate or a printed vaccination confirmation certificate to the General Manager.
  • Show a copy of your Medical Certificate explaining reason/s for a medical exemption for not being able to receive a Covid vaccination to one of the General Manager.

Member's Please Note: For privacy reasons, once your document of proof of full vaccination or medical exemption has been recorded on the club's system the copies of documents will be destroyed (shredded) by the club. Medical records will not be retained by the club's Administration. System records denoting your vaccination status will only be able to be accessed by Club staff. These details will not be able to be accessed in any way by other Members.



Public bookings will only be taken on-line.

A condition of accepting your booking is an agreement that you are compliant with the Club's Vaccination Policy and agree to provide proof of Vaccination (as detailed above) and agree to check in by QR code.